The Process of Pre-Employment Background Check and Why it is Important in Hiring


Pre-employment background checks are an important step in the hiring process. They can help employers determine whether a potential employee is suited for the job. Background checks can include verifying a potential employee’s education and employment history, as well as checking for any criminal records. They can also include a credit check and a search of public records. Employers benefit from having access to information about job applicants because this data helps them identify individuals who may be at risk of committing workplace crimes or engaging in unsafe behaviors that could put other employees’ safety at risk.

What is a pre-employment background check?

A pre-employment background check is a process of verifying the information an applicant has provided in their job application or resume. It also includes checking the applicant’s criminal and credit history. Most employers conduct pre-employment background checks to ensure that they are hiring qualified and trustworthy employees.

The practice is most common for jobs with high levels of trust, such as those involving customer service, sales, security work, healthcare positions, and some types of factory labor. However, many companies still use these practices even if there isn’t much need to do so as it is required by the law to do so.

A company may be legally bound to perform a background check on all applicants who have been hired within the last seven years. In addition, certain states require businesses to perform background checks on new hires in order to prevent them from committing crimes or being convicted of felonies.

What is checked during a pre-employment background check?

Pre-employment background checks involve checking a candidate’s criminal history, resume validation, credit history, educational documents verification, motor vehicle record check (if job position involves driving), drug test (if required), references, etc. They also involve doing a search of the candidate’s name in various public databases.

Following are the prominent checks that an employer may wish to conduct before hiring a prospective candidate:

Criminal Records Check

This includes anything from minor traffic tickets to violent crimes such as murder or rape. It may include arrests but not convictions. If a company is conducting background checks before making offers, it will want to know about any previous charges.

In some cases, if they find something that would make them uncomfortable with hiring someone, they won’t hire him/her at all.

So this should be done carefully and thoughtfully because there are no guarantees.

Here are five things you should consider when hiring someone who is on probation or parole:

1. Is it possible that your employee could re-offend? If yes, then he needs to be removed from consideration as soon as possible.

2. How will his past conviction affect him at work? Will it make it difficult for him to perform his job duties effectively?

3. Does he have any other criminal convictions besides those related to sex crimes?

4. What can you do to keep yourself and others safe?

5. Does your company have the right policies?

If not, it may be time to create them. You can find many resources online that will help you develop these policies.

Credit history Records

In recent years, it has become increasingly common for employers to conduct pre-employment background checks on potential employees. There are a variety of reasons for this, but one of the most common is the belief that a background check can help to protect the employer from potential lawsuits. One of the aspects of a person’s background that is often checked is his or her credit history. Employers will want to search for your credit report.

This information includes things like how many times you have been late paying bills; who has paid your debts for you; what type of loans you have taken out; etc. They can also check other reports such as collections and bankruptcies. It’s important to note that this information isn’t always accurate because a person might be able to dispute items in their own credit file. However, they are often correct about bankruptcy filings.

Educational documents verification

Every company has its own process for conducting pre-employment background checks on candidates, but most checks involve verifying the accuracy of the candidate’s educational documents. This is an important step in hiring because educational verification is one way to confirm that the candidate meets the minimum qualifications for the job. Educational verifications can include:

The process of verifying educational documents can be time-consuming and complicated, but it’s important to ensure that all candidates are qualified for the job they are applying for. The more education a person has, the better prepared they will be for any future career changes or opportunities.

In addition, many employers consider this information when making decisions about which applicants to interview. Some companies even require their employees to have verified educational credentials before being hired.

Verifying transcripts from previous schools or colleges attended by the applicant; includes checking if there were any disciplinary actions taken against them during school years and how many credits a student was able to earn at each institution.

Checking whether they have completed their GEDs or high school equivalency diplomas. Confirming degrees earned through correspondence courses, such as those offered online via Coursera or other companies like EdX.

Examining professional licenses held in states where the position is being applied for. These are often required of applicants who work with children or vulnerable populations.

This also applies to positions that require certification from organizations such as the American Red Cross, which requires an examination before it will issue certificates. It may be necessary to contact these agencies directly to determine what requirements apply to your specific job application.

Motor vehicle record background check

In the increasingly competitive job market, one type of background check that is becoming increasingly popular is a motor vehicle record (MVR) background check. MVRs contains information about drivers’ driving history and include their current license plate number, driver’s license number, address, date of birth, gender, race/ethnicity, height, weight, eye color, hair color, marital status, occupation, criminal convictions, traffic violations, insurance coverage, and more.

This data can be used for employment screening purposes in order to identify potential safety risks or other problems with an applicant’s background. The use of this information has been increasing over time due to its effectiveness as well as ease of use when conducting background checks on applicants. In addition, the government may also obtain records from motor vehicle departments regarding a person’s driving record including accidents, suspensions, and court cases involving speeding tickets. 

These types of records are especially useful if the employer is considering hiring someone who drives for their job.

Pre-Employment Drug Test

A pre-employment drug test is a process of drug testing that is conducted on individuals who are seeking employment. The aim of the pre-employment drug test is to determine whether the individual is using drugs and to assess their fitness for the job.

The pre-employment drug test is also used to check the individual’s criminal history. In most cases, the pre-employment drug test is required by law. However, some states have laws that require employers to conduct random drug tests as well. If an employer decides to perform a pre-employment drug test, they must inform applicants about it in writing before conducting the test.

Employers may only ask employees if they use illegal substances or engage in any other activities prohibited under state law.

Resume Validation

A pre-employment resume validation is a process of verifying the information provided by an applicant on their resume and job application. This is done by contacting the previous employers of the applicant, as well as other references that have been provided.

The purpose of this process is to ensure that the applicant meets the minimum qualifications for the position they are applying for and to protect both the company and the applicant. If there are discrepancies between what is stated on the resume and what has actually occurred at prior employment sites, it could result in either party being denied employment because one side cannot prove its case.

Resume validation can be performed before submitting resumes into databases such as Monster, CareerBuilder, etc., or after a candidate has already submitted their application online. This way companies do not waste time with candidates who will never meet the requirements set forth by them. It also helps eliminate false positives from hiring managers that may have been misled by an inaccurate resume.

Reference Validation

It is important for both the employer and the employee as it allows for a comprehensive reference check that validates the accuracy of information provided by the candidate. This process helps to identify any discrepancies and allows for a more informed decision when it comes to hiring.

Companies use different methods of verifying information provided on a resume. For example, some employers ask for copies of college transcripts and/or letters of recommendation while others require only proof of graduation. Some employers verify information through phone calls to references listed on a resume while other employers request verification via email.

The best method is to contact each reference individually in order to confirm their relationship with the candidate. References are often willing to provide this type of confirmation as they want to ensure that their recommendations are being used appropriately.

Additionally, it’s important to note that many hiring managers will not consider candidates without at least three verifiable references.

SSN Trace and Validation

The SSN trace and validation process helps ensure the accuracy of the information provided by the applicant and can protect businesses from potential fraud. There are several reasons why it is important for businesses to conduct SSN trace and validation as part of their pre-employment background check.

A business may be required to verify an employment application or job offer before making any hiring decisions. In addition, if an employer hires someone with a false identity, they could face legal consequences including fines and/or jail time.

Finally, conducting a valid SSN trace will help you identify employees who have been terminated because they were using another person’s identification documents in order to obtain jobs. If your company needs assistance verifying the validity of one or more Social Security numbers used on applications or other forms, you can check our customized services here.

Sex Offender Registry Background Check

In the U.S., it is estimated that there are nearly 7 million people with a criminal record. This number includes both violent and nonviolent offenses. The majority of these individuals do not pose any threat to society; however, some may be registered sex offenders. In fact, approximately 1.6 million men and women live within close proximity to an offender.

These registrants must comply with certain restrictions while working along with female colleagues. They also need to register their addresses in order to ensure they don’t violate the law again. It’s important for employers to understand how this process works so they know what steps to take if an applicant has been convicted of a crime.

The benefits of a pre-employment background check

There are several reasons why employers should conduct pre-employment background checks. First, background checks can help protect companies from negligent hiring lawsuits. If you hire someone with a criminal record, it could be grounds for negligence if that person commits another crime while working at your business.

Second, background checks can prevent discrimination against certain groups of people.

Third, background checks can uncover any issues regarding drug use by employees.

Fourth, they may reveal potential problems in an employee’s personal life that would otherwise go unnoticed.

Fifth, conducting background checks is the right thing to do and will benefit both employer and employee.

Sixth, most states require that all businesses perform background checks before offering employment to new hires.

Finally, background check results can provide insight into the character of prospective hires.

The bottom line: Background checks are a good idea!

How can a background check service company help?

Picture this: You are a business owner, and you have an open position that needs to be filled. You post the job opening, and after a few weeks of sifting through resumes, you find the perfect candidate. They have all the qualifications you are looking for, and they seem like a great fit for your company. However, before you offer them the job, you decide to do a background check on them.

How do you find a company to help you? The answer is simple: Ask around. Let’s say you’re in San Francisco, so ask people who work at companies there if they know any reputable agencies or businesses that specialize in conducting background checks. If not, then maybe look online at sites such as LinkedIn where other professionals may list their services.

Finally, when you call up one agency, tell them what type of position it is you need to be filled and how much money you want to spend. That way, the firm will have an idea of whether they are worth your time and effort.

Securecheck360 is one such company that specializes in customized background check services for employers in the USA and Canada. You can find more information about this service here.

How much does a pre-employment background check cost?

Background checks vary in cost according to the number of search components a company purchases. A county courthouse criminal history or civil records search will typically cost more than a database search.

The expenses may rise in a traditional online background check as the employer adds more aspects, such as vehicle registration history searches, employment or education verification. In addition, an agency that performs its own investigations will charge higher fees for each component added to the report.

Check services are sometimes offered as part of a bundle, which can be more cost effective than a combination of individual searches.

What if the information received is incorrect?

The Fair Credit Reporting Act mandates that reporting providers have “reasonable procedures” in place to maximize the accuracy of the information in their files for the individual about whom the report relates to.

If an employer rescinds an offer to an individual or permits an employee to be fired partially on the basis of information obtained, then a complete copy of the report will be provided to the applicant or employee.

If they find a good reason to do so, the examinee might approach the discoverer of this background report and propose that the contents of the report are inaccurate or incomplete. After a deep investigation, the organization will re-evaluate the report to see if it needs to be corrected or removed.

The background check industry is subject to many laws and rules that ensure that mistakes and errors are always the exceptions, not the rule.


When a company is looking to hire, the last thing they want is for something from the candidate’s past to come back and haunt them. That is why it is important for both the individual and the business to conduct a pre-employment background check.

This process will help to ensure that the individual is qualified for the job and has a clean criminal record. By doing a background check, businesses can avoid potential lawsuits and save money in the long run. It also allows companies to make better decisions about hiring individuals with certain characteristics such as race or sex. In addition, if there is anything negative on someone’s resume or any other information discovered during the investigation, this could be used against them when applying for future jobs.

If you are looking to hire an employee, it would be wise to consider hiring a professional background check agency before making a final decision.

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